Simplify Corporate Group Expenses with Attendee List Management

Corporate group expenses refer to the costs associated with activities involving multiple employees or teams—such as client dinners, team-building events, training sessions, or corporate retreats. These expenses typically need to be tracked, allocated, and reported across various departments, budgets, or individuals.

However, managing group expenses in corporate settings often lacks clarity, leading to inefficiencies, delays, and potential compliance risks. Whether it’s tracking participants for a client dinner, team-building activity, or a corporate training session, staying organized is crucial. Without an effective system in place, reconciling these expenses can become a cumbersome task, causing confusion, delays in approvals, and challenges in maintaining financial accuracy and compliance.

One of our clients, a leading global player in the manufacturing industry, recently faced these very hurdles in accurately allocating costs among employees for various corporate group activities. This lack of efficiency in group expense tracking resulted in inconsistent budget allocations, compliance issues, and difficulty in generating clear expense reports. 

To address this, we introduced  – “Attendee List Management”-  a cutting-edge feature integrated into our employee expense management platform.  This solution  offers a seamless and transparent way to track and allocate group spending, ensuring businesses can focus on their core objectives without being bogged down by administrative hurdles.

What is Attendee List Management?

Attendee List Management is a feature introduced in Zaggle’s Expense Management Solution platform. It streamlines expense tracking for group activities making it easier for corporations to document participants and allocate expenses ensuring transparency, accountability, and accuracy.

With this feature, you can redefine corporate group expense management with seamless, scalable solutions that promote fairness and accountability.

• Effortlessly track and add attendees for any group activity.
• Ensure precise cost allocation and transparent reporting for team-based expenses.
• Allocate costs to specific budgets, departments, or individuals.
• Integrate attendee records directly into workflows and your general ledger for seamless approvals and reporting.

It offers clarity and efficiency in group expenses. By ensuring that every transaction is aligned with company policies and compliance standards, businesses can maintain financial integrity while reducing administrative burdens.

How It Works

To utilise this feature account administrators will first have to enable and configure the feature to align with the organisation’s policies.

Admins

• Establish various expense categories (meals, entertainment, travel, miscellaneous)
• Set the start and end date range for the expense group
• Configure approved payment methods and enable specific merchants
• Enable Attendee List

Employees

• Raise an expense for a category set by the admin.
• Add other employees into the expense group
• Split the expense amount between the group

Key Benefits

1. Improved Accuracy – Say goodbye to vague or incomplete records. With detailed documentation of attendees, you can ensure every expense is accurately tracked and allocated for fair distribution of group expenses.
2. Enhanced Compliance – Meet audit and policy requirements effortlessly. The transparency offered by the Attendee List Management feature ensures all expenses are compliant and well-documented.
3. Streamlined Workflows – Simplify your processes by integrating attendee lists with customized workflows. This reduces administrative overhead and speeds up approval cycles.
4. Time Savings – Automation eliminates the need for manual tracking, allowing your team to focus on high-value tasks.

Use Cases

• Client Dinners: Track attendees and allocate costs accurately to specific client budgets.
• Team-Building Events: Ensure clear records for compliance and internal reporting.
• Training Sessions: Document participant details for budgeting and accountability.
• Corporate Retreats: Provide detailed expense tracking for large-scale events.
• Departmental Meetings: Allocate costs seamlessly across departments for shared expenses.

The implementation of this feature will revolutionize how corporations manage corporate group expenses. And how it leads to improved financial clarity, efficient budget management, and greater accountability across departments.

Ready to change the way your corporation organizes and manages group expenses? 

Learn how Zaggle’s Expense Management Solution integrates with your workflows to deliver unmatched efficiency, accuracy, and compliance. Click here to get started.