Over the last few years, there have been significant advancements in enterprise resource planning. Businesses are increasingly interested in exploring tools and platforms that are infused with current and next-generation technologies such as automation, IoT, and artificial intelligence. However, managing the organization’s second-highest indirect expenditure, travel, receipt submissions, expense reimbursements, and policy adherence are still done manually in the back office.
This is generally the most tedious part, and there are multifold challenges in the traditional procedure of travel and expense management. However, if you have a streamlined approval process, incurring and reimbursing company expenses will be hassle-free. Zaggle’s expense management software is designed to help you simplify employee expense reimbursements. When integrated with its underlying automation, you have the ideal solution for ensuring compliance.
Trips
Employees frequently make travel expenses that break company policy because they are unaware of the rules. You can more effectively enforce travel expense regulations with the Zaggle EMS pre-trip approval feature. Furthermore, real-time policy checks ensure that your employees do not risk violating the regulations.
Your team can make regulations that are relevant to the travel requests. EMS automated features can assist you in defining very complicated rules.
Approvals from Managers
The longer it takes management to assess and accept a claim, the longer an employee will have to wait for their money to be reimbursed, which has a direct impact on employee satisfaction. With a paper or spreadsheet-based system, the approval procedure is not easy. Checking the receipts’ dates, policy conformance, validity, and legitimacy will take its own sweet time.
The Zaggle EMS automation process makes your approval procedure simple. As this is all pre-spend, any requests that do not receive approval will not incur charges.
Auditing and Compliance
It may sound like the old way is’ doing exactly the job ‘until it comes time for an audit. Can you always be compliant and sure about your documents if your organization conducts travel and expense management on paper? With Zaggle EMS’s unlimited cloud storage, retrieving and organizing all documents is as simple as a few clicks.
Advanced Tracking and Visibility
Implementing an automated travel and expense management system helps you review the entire process and ensure the transformed process runs smoothly from receipt to reimbursement to report generation.
The Zaggle EMS automation brings with it a robust expense tracking system. You may receive a bird’s-eye view of all travel and organizational advances throughout all states. A company-wide approach is also necessary for larger organizations. It displays all trips and advances requested by a certain employee, as well as how they are used.
Final Words
Leveraging Zaggle expense management software saves time and effort for employees, managers, and the finance team when it comes to submissions, approvals, and processing. Pre-spend expense approvals also limit spending. Expenses are only incurred after approval, therefore there are no hidden fees. The Zaggle EMS regulations also allow you to create expense limits, allowing you to manage spends. If compliance is a top issue for you, try Zaggle EMS and book a demo with us now!
